Full time executive secretary

The executive secretary must support high-level officials in organizing and maintaining the executives' schedule and assisting them by performing a variety of administrative tasks. As the Assistant Executive Director, he will serve as the first point of contact for internal and external parties with the Director and executives.

Place: Maadi - Cairo

Specific job duties:
  • Maintain executive agenda and assist in planning appointments, board meetings, conferences, etc.
  • Attending meetings and taking notes.
  • Receive and screen telephone calls and forward them when required.
  • Handling and prioritizing all incoming and outgoing correspondence (email, letters, etc.)
  • Prepare necessary travel arrangements for executives.
  • Handling institutional documents to ensure they remain secure.
  • Preparing invoices or financial statements and providing bookkeeping assistance when needed.
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective requisitions according to company needs.
  • Maintain electronic and paper records to ensure information is organized and accessible.
  • Conduct research and prepare presentations or reports as specified.
Qualifications and Experience Required:
  • Possess a university degree preferably in Social Sciences, Business Administration or related fields.
  • Evidence of work experience as an executive secretary or in a similar managerial role.
  • Proficiency in English at least (spoken and written) equivalent to language level B2 - Intermediate
  • Proficiency in electronic skills, especially dealing with MS Office programs and back-office” software (eg, ERP)
  • Knowledge of office management and basic accounting procedures.
  • Familiarity with basic research methods and reporting techniques.
  • Master organizational skills, time management and problem solving.
  • Availability of distinguished abilities in communication and negotiation.
Administrative and financial procedures:

The applicant will undergo a probationary process for a maximum period of three months.
Salary determined on the basis of relevant experience.
Working days 6 days a week from Saturday to Thursday.

How to apply: Complete the form below

Or via the following link: https://forms.gle/fCZhrf2ZSZiNqTqS9


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