{"id":34929,"date":"2022-04-08T01:43:04","date_gmt":"2022-04-07T23:43:04","guid":{"rendered":"https:\/\/maatpeace.org\/%d8%a8%d8%a7%d8%ad%d8%ab%d9%8a%d9%86-%d8%a8%d9%85%d8%ac%d8%a7%d9%84-%d8%a7%d9%84%d8%a7%d9%84%d9%8a%d8%a7%d8%aa-%d8%a7%d9%84%d8%af%d9%88%d9%84%d9%8a%d8%a9-%d9%84%d8%ad%d9%85%d8%a7%d9%8a%d8%a9-%d8%ad-3\/"},"modified":"2024-11-26T15:24:12","modified_gmt":"2024-11-26T13:24:12","slug":"%d8%b3%d9%83%d8%b1%d8%aa%d9%8a%d8%b1-%d8%aa%d9%86%d9%81%d9%8a%d8%b0%d9%8a-%d8%a8%d8%af%d9%88%d8%a7%d9%85-%d9%83%d8%a7%d9%85%d9%84","status":"publish","type":"post","link":"https:\/\/maatpeace.org\/en\/%d8%b3%d9%83%d8%b1%d8%aa%d9%8a%d8%b1-%d8%aa%d9%86%d9%81%d9%8a%d8%b0%d9%8a-%d8%a8%d8%af%d9%88%d8%a7%d9%85-%d9%83%d8%a7%d9%85%d9%84\/","title":{"rendered":"Full time executive secretary"},"content":{"rendered":"![\"\"](\"https:\/\/maatpeace.org\/wp-content\/uploads\/2022\/04\/\u0633\u0643\u0631\u062a\u0627\u0631\u064a\u0629.jpg\")
The executive secretary must support high-level officials in organizing and maintaining the executives' schedule and assisting them by performing a variety of administrative tasks. As the Assistant Executive Director, he will serve as the first point of contact for internal and external parties with the Director and executives.<\/p>\n
Place: Maadi - Cairo<\/p>\n
Specific job duties:<\/span> <\/strong><\/h5>\n\n- Maintain executive agenda and assist in planning appointments, board meetings, conferences, etc.<\/li>\n
- Attending meetings and taking notes.<\/li>\n
- Receive and screen telephone calls and forward them when required.<\/li>\n
- Handling and prioritizing all incoming and outgoing correspondence (email, letters, etc.)<\/li>\n
- Prepare necessary travel arrangements for executives.<\/li>\n
- Handling institutional documents to ensure they remain secure.<\/li>\n
- Preparing invoices or financial statements and providing bookkeeping assistance when needed.<\/li>\n
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective requisitions according to company needs.<\/li>\n
- Maintain electronic and paper records to ensure information is organized and accessible.<\/li>\n
- Conduct research and prepare presentations or reports as specified.<\/li>\n<\/ul>\n
Qualifications and Experience Required:<\/strong><\/span><\/h5>\n\n- Possess a university degree preferably in Social Sciences, Business Administration or related fields.<\/li>\n
- Evidence of work experience as an executive secretary or in a similar managerial role.<\/li>\n
- Proficiency in English at least (spoken and written) equivalent to language level B2 - Intermediate<\/li>\n
- Proficiency in electronic skills, especially dealing with MS Office programs and back-office\u201d software (eg, ERP)<\/li>\n
- Knowledge of office management and basic accounting procedures.<\/li>\n
- Familiarity with basic research methods and reporting techniques.<\/li>\n
- Master organizational skills, time management and problem solving.<\/li>\n
- Availability of distinguished abilities in communication and negotiation.<\/li>\n<\/ul>\n
Administrative and financial procedures:<\/span><\/strong><\/h5>\nThe applicant will undergo a probationary process for a maximum period of three months.
\nSalary determined on the basis of relevant experience.
\nWorking days 6 days a week from Saturday to Thursday.<\/p>\n
![\"\"](\"https:\/\/maatpeace.org\/wp-content\/uploads\/2022\/04\/pngegg-28-e1649379141254.png\")
<\/h6>\n